St Gall’s & General Data Protection Regulation 2018
GDPR and You!
We as a parish church are working to comply with the General Data Protection Regulation - the GDPR. The Select Vestry as the Charitable Trustees of St Gall’s Church (Charity No. NIC 102373) as regulated by the Northern Ireland Charities Commission are liable for the legal responsibilities under GDPR.
1. Your personal data – What is it?
Personal data relates to a living individual who can be identified from that data.
Identification can be by the information alone or in conjunction with any other information
in the data controller’s possession or likely to come into such possession. The processing of
personal data is governed by the General Data Protection Regulation May 2018 (the “GDPR”).
2. Who are we?
St Gall’s Church is the data controller (contact details below). This means it decides how
your personal data is processed and for what purposes.
3. How do we process your personal data?
St Gall’s Church complies with its obligations under the “GDPR” by keeping personal data up
to date; by storing and destroying it securely; by not collecting or retaining excessive
amounts of data; by protecting personal data from loss, misuse, unauthorised access and
disclosure and by ensuring that appropriate technical measures are in place to protect
personal data.
We use your personal data for the following purposes: -
• To enable us to provide a voluntary service for the benefit of the public in a
particular geographical area as specified in our constitution;
• To administer membership records;
• To fundraise and promote the interests of the church;
• To manage our employees and volunteers;
• To maintain our own accounts and records (including the processing of gift aid
applications);
• To inform you of news, events, activities and services running at St Gall’s.
• To share your contact details with the Diocesan office so they can keep you informed
about news in the diocese and events, activities and services that will be occurring
in the diocese and in which you may be interested.
4. What is the legal basis for processing your personal data?
• Explicit consent of the data subject so that we can keep you informed about news,
events, activities and services and process your gift aid donations and keep you informed
about parish and diocesan events
• Processing is necessary for carrying out obligations under employment, social security or
social protection law, or a collective agreement
• Processing is carried out by a not-for-profit body with a political, philosophical, religious
or trade union aim provided:
o the processing relates only to members or former members (or those who have
regular contact with it in connection with those purposes); and
o there is no disclosure to a third party without consent
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other
members of the church in order to carry out a service to other church members or for
purposes connected with the church. We will only share your data with third parties outside
of the parish with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidance set out within Irish Data Protection
Legislation, details of which can be found here and in the guide “Keep or Bin: Care of Your
Parish Records” which is available from the Church of England website here.
Specifically, we retain electoral roll data while it is still current; gift aid declarations and
associated paperwork for up to 6 years after the calendar year to which they relate; and
parish registers (baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect
to your personal data: -
• The right to request a copy of your personal data which St Gall’s holds about you
• The right to request that St Gall’s corrects any personal data if it is found to be
inaccurate or out of date
• The right to request your personal data is erased where it is no longer necessary for
St Gall’s to retain such data
• The right to withdraw your consent to the processing at any time
• The right to request that the data controller provide the data subject with his/her
personal data and where possible, to transmit that data directly to another data
controller, (known as the right to data portability), (where applicable)
[Only applies where the processing is based on consent or is necessary for the
performance of a contract with the data subject and in either case the data
controller processes the data by automated means]
• The right, where there is a dispute in relation to the accuracy or processing of your
personal data, to request a restriction is placed on further processing
• The right to object to the processing of personal data, (where applicable)
[Only applies where processing is based on legitimate interests (or the performance
of a task in the public interest/exercise of official authority); direct marketing and
processing for the purposes of scientific/historical research and statistics]
• The right to lodge a complaint with the Information Commissioners Office (UK)
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy
Notice, then we will provide you with a new notice. The new notice will explain the new
use of your personal data prior to commencing the processing. It will set out the relevant
purposes and processing conditions. Where and whenever necessary, we will seek your prior
consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the
Parish Administrator at The Parish Office, 171, Crawfordsburn Road, Bangor. Co. Down
BT19 1BT Tel: 02891853810.
For more information please contact the Information Commissioners Office (UK) on 0303 123 1113;
Or via email
https://ico.org.uk/global/contact-us/email/
Or by writing to the Information
Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow, Cheshire, SK9 5AF
